BENEFIT OF USING OFFICE 365 FOR SMALL BUSINESSES

Consultant

In recent times, there has been an online revolution that has begun to benefit newly startups that want a more efficient ways to work. The world is becoming increasingly accessible and at the heart of this is the development of cloud technology, which means we can work on the move with greater ease than ever before.

Microsoft Office 365 is a whole combination of software and services from Microsoft. This includes all applications that are part of Microsoft Office, such as Outlook, Word, PowerPoint, Excel, etc. It also includes Microsoft’s server products such as Lync Server, SharePoint Server, and Exchange Server. These applications are hosted in the cloud and accessed through the Internet from anywhere in the world. Office 365 is easy to use and also offers you access to your e-mail, documents, and people so that you can respond to your clients quickly.

The good thing about Office 365 is by far, the fact that it gives you the opportunity to create, edit and share your work. No matter what your current working environment entails, you can use Word, Excel, and PowerPoint on numerous platforms. These platforms include PC or Mac, and even portable devices that work with Android and iOS.

Office 365

PROS OF OFFICE 365

ENHANCED SECURITY

One of the prevalent misconceptions about the cloud is that it is not safe. In fact, it is not necessarily any more or less secure than an on-premise system. It all depends on how you use it and the security measure you put in place. Office 365 has many integrated security features to secure your business data. Some of the favorites include data loss prevention, Encrypted email, mobile development management, advanced threat analysis (ATA), etc.

Data safety in the cloud is no longer a problem. Office 365 comes with integrated security and consistent compliance so newly startups can focus on revenue generation. You are aware where your data is and its accessibility. It’s possible for you to erase all the data remotely if you misplace your mobile device. So you can proceed and store your data with Office 365. By uploading your data online, your information is safe peradventure something goes wrong. Can you envisage your laptop getting damaged or perhaps losing it?

YOU CAN WORK ANYWHERE, ANYTIME

One of the biggest benefits of Office 365 is the ability to work anywhere, as long as you have access to an internet connection. Since it is entirely cloud-based, you can access your files, e-mails, and office programs such as Word, PowerPoint, and Excel anywhere and from any device. If your plan includes a desktop version, then it can be installed on up to 5 devices per user.

Remote working used to mean, you engaging an IT expert or your friends to configure a Virtual Private Network (VPN) to enable you to access your files at the office. This is no longer necessary with office 365. No need for IT skills or unique configuration. All you require is access to the internet to start working. That’s so easy!

YOU WILL STAY UP AND RUNNING, NO MATTER WHAT HAPPENS

Let face it. If your system fails, or fire wrecked your office building, you’re stuck. You have no servers, data, or website. Statistics collected by the US Institute for Business and Home Safety found that 25% of small businesses do not reopen after a major tragedy. If you make use of the cloud to store data, your business applications like email and documents will always be available. No matter what happens, you will be up and running.

A REDUCTION IN CAPITAL EXPENDITURE

At present, most of the technological infrastructure is very expensive to maintain on premise. The trend is moving slowly towards monthly rental rates for these services at a cost significantly lower than buying and maintaining software and hardware. The server hardware you purchase today will normally be out of warranty in a few years. And then there is also the problem linked to the new operating system, applications software, hardware failures, software updates, compatibility and backups along the way. Moving to Office 365 allows you not only to escape the costs of hardware and software but also allows you to avoid maintenance and disaster recovery with all the back-end updates and upgrades. This type of available solution is what a small business needs to get started with Office 365. This solution will be easier to fit into your monthly budget since you don’t have to worry about upfront costs.

GET ORGANIZED

Contract management, meetings, email are a vital part of daily life in a small business. By opting for Office 365, calendar, contacts, and email are synchronized together. Once a contact is updated on your phone, it will be updated across your devices automatically. This is very interesting to assist small businesses in getting the best out of Office 365. You can also continue to work on your tablet or mobile when you save a document on your computer.

CONS OF OFFICE 365

YOU MAY NOT BE ABLE TO ACCESS WORK IF THE INTERNET IS DOWN

Because Office 365 cloud-based service, if you don’t have an internet connection, you cannot access your files. Your data is stored in the cloud in Microsoft data centers; you are dependent both on the network and bandwidth. If your internet connection fails, you lose access to data and software, pending when it’s restored.

IT CAN BE HARD TO KEEP UP WITH CHANGING FEATURE SET

Office 365 features change very often. On the one hand, you always have access to the high and latest versions. On the other, it may be difficult sometimes if you use some of the lesser-known programs.

You have minimal control over this cloud environment in which data is stored. If Microsoft or other data Centre provider outages do occur; small businesses have no leverage.

Microsoft has created the perfect tool that startups can use. Regardless of the project, Office 365 remains the answer; companies will save money and will enjoy productivity updates. Choose the tool that provides the best connectivity results and transformation of the business environment. Enjoy all the features of a great platform aimed at matching your needs.

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